Say goodbye to travelling to the PO Box to check it
Private Box emails you when new mail arrives, and you can login online to manage it. Scan paper mail, forward mail to yourself around the world, or use one of 240+ collection points in NZ.
You can also leverage Rules to automate your mail handling, for example: Have your mail automatically scanned to PDF & sent to your email.
Watch a 60 second introduction to the Private Box inbox
Mail Scanning & OCR
Accessing your mail from anywhere is easy when you have your mail scanned by Private Box.
Our Digital Mailroom provides a number of options for scanning mail, so you are always in control. You can choose to have one item scanned on request, or have all mail scanned automatically. Additionally, you can set up email rules to have the scans sent to your email.
OCR (Optical Character Recognition)
For mail Private Box uses Tesseract OCR for identifying text in the first 2 pages of the pdf scan files. This makes the first 2 pages searchable and means you can copy text out of the scans.
For Enterprise customers digitising large volumes of documents, Private Box can leverage Google’s Vision AI to detect text within our scans in more than 50 languages, and save it into the files. Data can be saved in many different formats.
Automation
Free Automatic Scanning
All Private Box plans include free automatic scanning for 10 letters or 500 pages (whichever comes first) each month. After this, standard scanning fees apply.
Private Box provides support for setting up your account just right, including step-by-step guides and customer support via phone and email.
We scan parcels as well, invoices or product receipts are often tapped to the outside but sometimes we will need to open the parcel to find an invoice or similar.
Automatic scanning is not enabled by default – you can set it up via https://secure.privatebox.co.nz/mailbox/rules.
Scan to Email
Have your scanned mail delivered to your email as a PDF attachment.
Simplify your workflow and process your mail like you do your email. See more about email rules below.
Mailroom Automation
Private Box’s Digital Mailroom service includes rules that can be used to automate your mail management.
Set up rules to automate your mail. Set and forget!
Automation rules
- Automatically Scan to Email
- Automatically forward mail regularly (e.g. daily, weekly, fortnightly, monthly)
- Email shortcuts for Scan to Email
Mail Sorting Rules
You can sort your incoming mail into different folders based on the recipient’s name.
This allows you to sort mail for different business departments, staff, or family members, and then apply different scanning & forwarding rules to the folders if desired.
Email Shortcuts
Email shortcuts is an addition to the Scan to Email workflow, which enable users to forward or destroy mail from their emails without having to login to their Private Box account.
Scanning & Forwarding Rules
Folder Rules & Forwarding rules help you to automate the following actions:
- Scanning mail
- Emailing scanned mail
- Destroying hardcopies of mail
- Forwarding mail
All the rule combinations:
- Automatically Scan New Mail
- Automatically Scan New Mail AND email to xxx
- Automatically Scan New Mail AND email to xxx AND destroy paper copy
- Automatically Scan New Mail AND Forward to xxx
- Automatically Scan New Mail AND email to xxx AND Forward paper copy to xxx
- Automatically Forward mail to xxx (every day, 7-days, 14-days, or 28-days)
